Flash tutorials

I created some audio/video tutorials for creating signatures and out of office auto-replies in Outlook 2003 and Outlook Web Access. You can see them here:
http://www.fredonia.edu/faculty/its/taverna/tutorials.asp

Shared Calendars

From the same class previously mentioned.

Shared Calendars:

NOTE: Please confirm that your computer is set to automatically adjust for Daylight Savings Time before sharing your calendar.

To share your calendar:

• In Outlook 2003 click Calendar
• Click on Share My Calendar
• You will see by default no one has access to your calendar
• Click the Add button
• Add people you wish to share your calendar to by Double-clicking their name from the Global Address List
• When you have added all the members click OK
• You will see they were all added with the Permission Level of NONE
• While they are still selected choose the appropriate permission level from the drop-down menu.
• Click OK when complete.

Note: Any appointment marked Private will show as a ‘Private Appointment’ and will not be able to be opened by anyone viewing your calendar regardless of their permissions.

Group Schedules

This is also from a training class I recently gave.

Group Schedules

Note: It is possible to see users Free/Busy time regardless of if their calendar is shared or not.

To create a group schedule:

• In Outlook 2003 click Calendar
• Click Actions, View Group Schedules
• In the ‘Group Schedules’ window click New
• In the ‘Create New Group Schedule’ window type a name for your Group Schedule and click OK
• In the schedule window click Add Others, Add from Address Book
• Add the people whose schedule you’d like to view by Double-clicking their name from the Global Address List
  Tip: If you’ve already created a Distribution List you can add then entire list at once by changing from the GAL to your Contacts and adding the distribution list
• When you have added all the members click OK
• Click Save and Close when complete

Creating and Sharing Distribution Lists in Outlook 2003

This is from a training course I recently gave:

Creating & Sharing Distribution Lists

Note: It is only possible to share your primary contact folder. If you want to share contacts (including distribution lists) but do no want to share ALL of your contacts it is necessary to create another contacts folder for non-shared items.

To create a new contact folder to store non-shared contacts:

• In Outlook 2003 right-click your Mailbox
• Left-click New Folder
• In the ‘Create New Folder’ window type a name, for example Private Contacts
• In the drop-down menu for ‘Folder Contains’ select Contact Items
• Confirm that the folder will be placed in your Mailbox and click OK

To move your existing contacts to the Private Contacts folder:

• Click Contacts to view your contacts.
• Under the My contacts section click Contacts
• Click Edit, Select All
• Drag and Drop your existing contacts into Private Contacts
• Your primary Contacts folder should now be empty

To create a new distribution list:

• Click Contacts to view your contacts.
• Under the My contacts section click Contacts
• Click File, New, Distribution List
• In the Name field type a name for this list
• Click Select Members
• Add members by Double-clicking their name from the Global Address List
• When you have added all the members click OK
• Click Save and Close
• You will now see your newly created list.

Tip: You can create distribution lists that contain other distribution lists.

To share your contacts:

• To share the list Click on Share My Contacts
• You will see by default no one has access to these contacts
• Click the Add button
• Add people you wish to share your contacts to by Double-clicking their name from the Global Address List
• When you have added all the members click OK
• You will see they were all added with the Permission Level of NONE
• While they are still selected choose the appropriate permission level from the drop-down menu. For shared contacts the Reviewer level is usually sufficient, giving people read-only access to the contacts.
• Click OK when complete.

Remember: Any contacts or distribution lists placed in the Contacts folder will be viewable by whomever you gave reviewer permissions to.

Azeri names project

The Azeri Names project I have been working on for Dr. Lawson is now complete. 

Relocation

I have decided to move my work blog here. The 3 posts below this one I moved over here. While handrolling your own blog is fun and all, I really missed the features of WordPress which is unsupported at my institution. So here I am. I hope to post more frequently since it takes significantly less time to create posts with WordPress.